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23 03, 2020

Travel Reimbursement Mind & Brain


Travel Reimbursement Mind & Brain

[Written by Nina Mar 22nd , 2018]

Generally, Annette Winkelmann (AW) is very supportive and generous when it comes to travel and conference reimbursements. But keep in mind that she likes conscientious and neat work as much as she deprecates a sloppy one, so increase your chances of a successful application by reading the information below carefully.

AW will not process unsigned/unsupported travel grant forms or students’ informal requests by telephone or e-mail. Therefore, a formal application has to be handed to AW either by you (less than 150€) or by Carsten only (more than 150€). AW won’t accept the latter if it is not handed in by Carsten.

Table of content

  1. Before your trip: Application for Travel Grant
    • Travels up to 150€
    • Travels above 150€
    • Fill in the forms
    • Request fee reimbursements only
  2. Application for early partial payment (Abschlagszahlung)
  3. Booking: General recommendations
  4. After your trip: get reimbursed!
    • General information
    • Fill in the form …
    • Things that cannot be reimbursed
  5. Good to know
  6. Links/Attachments

Before your trip: Application for Travel Grant

  • If you do not have any other funding source (external scholarship), it is important that you check your eligibility for a travel grant reimbursement by handing in your travel grant application forms at least 2 weeks before buying tickets or paying conference fees. Due to financial restrictions that may apply during the course of the financial year there is no guarantee that M&B can support you in every case.

Travels up to 150€

  • Fill in Form_TravelGrant_under150_Nov2017 (preferably with the computer)
  • Can only be used for travels within Germany.
  • These requests can be passed to AW by you directly.

Travels above 150€

  • Fill in Form_TravelGrant_over150_Nov2017 (preferably with the computer)
  • This form is also used for travels under 150€ outside of Germany.
  • These requests must be passed to AW by Carsten!

Fill in the forms

  • Attachment (a)
    • attach at least 3 price comparisons as screenshots/prints for the days you want to travel (return trip)
    • if you want to combine your trip with holidays, add additional comparisons for those days
    • Travel includes all the way from your home to the place of the conference and bag (i.e. a train/bus to the airport is covered)
    • Keep in mind that with cheap flights, luggage costs might be extra. Add this to your calculation (and explain if not obvious)
    • If you plan on booking two pieces on one flight (e.g. additional poster roll), you need to check with AW first.
    • If prices went up until Annette gave her consent, please sent her an email with a short explanation and the screenshots of the new prices à wait for her response!
  • Attachment (b)
    • Essay of 100w if you are an active member (i.e. presenting a poster/talk)
    • Essay of 500w if you are a passive member
  • Attachment (c)
    • Usually the program
  • Attachment (d)
    • A screenshot of the confirmation mail will do the job
  • Accommodation
    • No price comparison needed (see section ‘Booking: General recommendations’ for tips).

Request fee reimbursements only

Application for early partial payment (Abschlagszahlung)

  • If you travel to a conference overseas, costs easily exceed 1000€. If you can’t pay this in advance, you can apply at the HU Geschäftsstelle for a “Dienstreise” and a “Abschlagszahlung”. This means, that the HU is paying you 80% of the calculated costs in advance.
  • This is quite time consuming and has to be planned in advance (I’d say at least 4 weeks prior to booking). It is probably less work to ask your parents (or someone else) to borrow you some money until you get reimbursed.
  • If this is not possible
    • Fill out the first page of “Antrag auf Genehmigung einer Dienstreise” (attached). The second page has to be filled out by AW.
    • As soon as your “Reisekostenantrag” is approved, fill out “Antrag auf Abschlagszahlung” and send it to the HU-Geschäftsstelle
  • More Infos and both documents can also be found here: https://www.personalabteilung.hu-berlin.de/themen-a-z/reisekosten/ (HU network necessary for download)

Booking: General recommendations

  • Keep all original receipts and try to get reimbursed
  • Avoid mobile tickets, use the old-fashioned paper tickets
    • Train tickets must be stamped
  • Accommodation:
    • A cheap solution is usually the desired one (AirBnB is often cheaper than a hotel, service fees included)
    • If an accommodation is in a walking distance from the conference, you can also choose a more expensive option, since you do not need to be reimbursed for bus/train to the conference site. However, the mark-up needs to be reasonable.
    • Some countries add a visitor’s tax to the hotel cost. Check this and eventually add it to the accommodation cost. However, sometimes a visitor’s tax cannot be reimbursed, but it is worth a try.
    • If you are planning to share your accommodation with colleagues (e.g. Airbnb), divide the price though the number of fellow travelers and add a short explanation for AW.
  • Hotel invoices should be issued to your name followed by Berlin School of Mind and Brain, Humboldt-Universität zu Berlin, 10099 Berlin
  • In case of Airbnb the invoice has to be issued to your private home address.
  • As soon as you paid, print out the bank statement that the money was transferred.
  • In case of foreign currency, use oanda (https://www.oanda.com/lang/de/currency/converter/) to provide the exact amount in € on that particular day.

After your trip: get reimbursed!

General information

  • Fill in the Travel expenses and reimbursement claim form on your computer and hand in the original (no scans).
  • Important: reimbursements for travel/conference fees are strictly only possible within six months of travelling/attending and are only possible with receipts!
  • Since reimbursements can only take place against original travel


  • Hand in original invoices/receipts/tickets according to the requirements described in the  Travel expenses and reimbursement claim form
  • Trains: You should try *not* to travel on a mobile phone e-ticket. Ideally, print out your train e-ticket and have it stamped by the train personnel.
  • However, if you do travel on a mobile phone ticket you will have to print it out and hand in to us a signed and dated confirmation (by the train personnel!) saying that you actually travelled on this ticket.
  • With electronic flight tickets please also hand in your boarding passes.
  • Travel expense can only be reimbursed to a german account!

Fill in the form…

  • Vacation:
    • Here, you are supposed to literally make a list, e.g.
      • Day 1: Travel
      • Day 2: Conference
      • Day 3: Conference
      • Day 4: Workshop
    • Accommodation:
      • If you shared accommodation with your colleagues, list all the names and what everybody paid (might differ regarding shared/single room)
    • Third-Party Payments
      • In case the invoice of conference fees etc. has not your name on it because it was paid by your parents or another external source.
    • List of attachments (receipts/invoices/bus tickets/…)
      • AW wants everything numbered in the top right corner!
      • Small receipts have to be taped on a blank A4 sheet (TESA preferred)
      • A lot of conferences do not give certificates of attendance any more, ask on site if they can give you one. If this is not possible, tell AW or take a picture of you at the conference 😉

Things that cannot be reimbursed

  • Poster prints at the conference site (or city where the conference takes place)
    • M&B generally does not reimburse for poster printing, however, it is possible to print at HU Berlin for free
  • Food

Good to know …

  • M&B can only reimburse conference travel if you are an active member, i.e. if you present a poster or give a talk. M&B need to see an invitation and a certificate or confirmation of attendance (e.g. e-mail, that your abstract was accepted).
    • Exception may be made in 2 cases (worth to hand in an application):
      • Annual/biannual meetings of professional organizations such as the DGPPN (Deutsche Gesellschaft für Psychiatrie und Psychotherapie, Psychosomatik und Nervenheilkunde), or similar
      • If you are a passive member at a conference/workshop, Attachment (b) in both application forms must encompass at least 500w. Additionally, a second 500w report is necessary, describing your experience at the conference/workshop.
    • SPM/MATLAB/… or other method courses are not eligible for travel reimbursement by M&B.
    • If you have an external funding source but your application has not been approved yet: you can also apply for M&B funding and withdraw any time from the M&B application as soon as your external funding organization approves to fund you. If you do not get fully funded by the external source, costs can be split.
    • Generally, conference travels can be combined with private holidays if the travel costs are not significantly higher.


Travel Reimbursement Mind & Brain2020-03-23T16:18:27+01:00
23 03, 2020

WAIS-IV – Testing Material


WAIS-IV – Testing Material

[Written by Nina on 03/06/19]

WAIS-IV – Wechsler Adult Intelligence Scale – IV (2014, 2. Extended version).

Testing material is GERMAN.

Please ask Nina if you are interested in the manuals/particular test material. She has a scanned non-licensed version and not meant for distribution.

Table of content

  1. General information
  2. Testing Material
    • Subtests
  3. Mosaik Test (Block Design)

General information

The WAIS-IV is an IQ test designed to measure intelligence and cognitive ability in adults and older adolescents (years 16-89). The test consists of 15 subtests.. In addition, the subtests are summarised in scales (indices) that reflect the abilities in different cognitive areas (language comprehension, perceptual logical thinking, working memory and processing speed) as well as the general intellectual level of a person (total intelligence quotient). In addition to the index values mentioned above, a General Capability Index (GAI; german: Allgemeiner Fähigkeitsindex – AFI) can be calculated as an optional total value. The AFI can be derived from the sum of the value points of the three sub-tests of the Language Comprehension Index and the three sub-tests of the Perceptual Logical Thinking Index and offers an overall value that is less influenced by working memory and processing speed.

Testing material

You find the testing material of subtests 2, 3, 6, 9, 11 and 14 in ‘Manual 2 – Durchführung’ and/or ‘Protokollbogen’. The testing material of subtests 1, 4, 5, 7, 8, 10, 12, 13 and 15 are in the respective folder.


  1. Mosaiktest (Block Design)
  2. Gemeinsamkeiten finden (Similarities)
  3. Zahlen nachsprechen (Digit Span)
  4. Matrizen-Test (Matrix reasoning)
  5. Wortschatz-Test (Vocabulary)
  6. Rechnerisches Denken (Arithmetic)
  7. Symbolsuche (Symbol Search)
  8. Visuelle Puzzles (Visual Puzzles)
  9. Allgemeines Wissen (Information)
  10. Zahlen-Symbol-Test (Coding)
  11. Buchstaben-Zahlen-Folge (Letter-Number Sequencing)
  12. Formenwaage (Figure Weights)
  13. Allgemeines Verständnis (Comprehension)
  14. Durchstreich-Test (Cancellation)
  15. Bilder ergänzen (Picture Completion)

Mosaik-Test (Block Design)

In addition to the testing material you need 9 cubes of ~ 2.5 cm3.

WAIS-IV – Testing Material2020-08-03T11:37:50+02:00
23 03, 2020

WIKI Open Science Framework


Open Science Framework

The Open Science Framework is an online platform (https://osf.io/) for the advancement of open science and scientific collaboration. It originates from the 2013-founded Center for Open Science (https://cos.io/) which seeks to increase the integrity and reproducibility of scientific research. While the project started out with a focus on reproducibility of psychology studies, it is by now applicable to researchers of virtually any field who wish to increase the transparency of their work.

In light of the reproducibility crisis across many scientific fields, the importance of improving practices of scientific transparency is increasingly recognized. With respect to neuroscience, a highly recommendable read in this regard is Poldrack (2019) who highlights the necessity but also some challenges that come with adopting better reproducibility practices.

The Open Science Framework (OSF) is one such tool to enable improved reproducibility. Its functionality is constantly increasing but the web platform is at the heart of it. Here you organize your work into different projects, e.g.:

These projects may either be private or public. In private projects, only people with permission have access to it – for instance if you just want to share research content with other contributors in your project. In public projects, everyone can access the content via a link. As you create a new project, you can first work on it privately and then make it public as you submit your paper. You can also create a digital object identifier and your project is also citable and a great way to share data / code / supplementary material in a paper, e.g.

Krohn, S., & Ostwald, D. (2017, February 26). Computing Integrated Information. Retrieved from https://osf.io/hb4a5/.

Once you enter a project, this is what the platform looks like:

There is a Wiki to explain the content of the project (upper left) – which is recommendable to help the user navigate your content. You can also choose to license your content (upper left), and you can add different components to your project (cf. right column) to structure it into different subprojects. Perhaps most importantly, there is a “Files” section where you can upload content to an OSF-hosted server. This works neatly for code, result summaries, figures, etc., for example:

If you want to share some result summaries (such as a table or a text file), this is also good to include. For large raw data, there is usually a space limitation (although you can also get in contact with the support to ask for more space or how to best publish your particular data). For more sharing options, a nice feature is that you can now also embed external applications into the OSF. For instance, you may have some files on a Google Drive or owncloud, or you have some shared code in a git repository such as Bitbucket or Github. These and increasingly more applications (now also including citation managers) can be added to your OSF project, for example:

Finally, there are other related useful functionalities:

1) My Quick Files (see figure 1) is an easy drap-and-drop way to share files.

2) The OSF now hosts its own preprint server. https://osf.io/preprints/

3) The OSF now also features study preregistration, with demos, guidelines and public templates of how to use them. https://osf.io/prereg/


Poldrack RA. (2019). The Costs of Reproducibility. Neuron. 101(1):11-14. doi: 10.1016/j.neuron.2018.11.030.

WIKI Open Science Framework2020-04-01T10:24:23+02:00